Terms and Conditions - Canada

Special Notes

All fees are payable in Canadian dollars.

Students must be 18 years of age or older and must be familiar with the Latin alphabet.

Students for Teen Language Adventure must be between 13 and 17 years of age.

Registration

ONE-TIME Registration Fee of $125 on all services booked.

Accommodation

Minimum 2 week stay in homestay. Accommodation is available from the Saturday after 06:00am immediately preceding a course start date. Students must leave their accommodation by 11:00am on the Saturday immediately following their course end date. Students who arrive earlier or depart later must contact EC to make special arrangements for extra night(s).

Airport Transport

To reserve airport transfers, EC requires payment at least 4 weeksin advance. Students are required to send the school complete flight details no later than the Thursday prior to arrival. EC schools cannot be held responsible for last-minute changes in flight plans. If this happens, the school will not be able to meet you at the airport and the transfer fee will not be refunded.

Course Books

Course books are not included. Students keep textbooks. For prices see listing on schools pages.

Holidays

The schools are closed on Official Holidays (see listing on schools pages). Course hours are not replaced.

Enrolment

  1. Complete the Enrolment Form
  2. Send the Enrolment Form to either: (a) an EC representative in your country; or b) directly to the EC centre of your choice
  3. With your Enrolment Form, send either: (a) the Total Fees (payment for all services for the entire length of your stay); or (b) a Deposit (payment for all services requested during the first 4 weeks of your stay)
  4. After receipt of your Enrolment Form and your payment, EC will mail you a Letter of Acceptance.
  5. If you require a visitor visa to enter Canada or a study permit, present your Letter of Acceptance to the nearest Canadian Embassy or Consulate.

Conditions of Enrolment

EC fee payment and refund policy are subject to Canadian provincial legislation.

  1. Visitor Visa, Study Permit, work Permit - It is the responsibility of the student to obtain all documents necessary to enter Canada. EC cannot be held responsible if a student fails to obtain the proper documents to enter Canada or to study at EC.
  2. Complete Fee Payment - Upon arrival at the school and before the start of studies, the student must complete payment of fees for all selected services. First day of school begins at 08:30.
  3. Observance of EC Regulations - All students agree to observe EC rules and regulations.
  4. EC Refund Polices - All students agree to accept the EC refund policies.

Tuition Refund and Dispute Policies

  • More than 30 days before starting date 75% tuition refunded
  • 1 - 29 days before starting date 60% tuition refunded
  • 0% - 10% after starting date 50% tuition refunded
  • 11% - 29% after starting date 30% tuition refunded
  • 30% or more after starting date 0% tuition refunded

Any changes made to programme are subject to EC refund policy. The Registration Fee is non-refundable. Tuition fees are non-transferable.

'Programme' Definition in Tuition Refund

Programme = total weeks of all tuition services reserved at time of enrolment.

Rejection by immigration canada Students who are unable to obtain the appropriate documents to enter Canada are entitled to a complete refund less the Registration Fee. Students must request the refund in writing and return the original EC Letter of Acceptance with a copy of the letter of rejection from Immigration Canada to the appropriate EC centre.

Accommodation Refund

Students must provide written notification a minimum of 4 full weeks in advance in order to qualify for a refund of unused accommodation fees. There is a $200 administration fee charged on accommodation cancelled prior to arrival.

Dispute Policy

If you have any concerns, please come to the EC Office for assistance. Final dispute resolution is the responsibility of the
Centre Director. If you cannot resolve things directly with EC, you may contact Languages Canada (www.languagescanada.ca) or the International Association of Language Centres (www.ialc.org).